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Executive Assistant

M2057 by Maria Pinto is seeking a full-time executive assistant in our Chicago headquarters. We are looking for a self-motivated, hardworking, detail-oriented individual with excellent administrative skills who loves fashion! In this role you will work directly with our executive team and external collaborators, and learn the ins and outs of what it takes to create and produce a modern ready-to-wear collection. This position requires highly effective communication and teamwork. The ideal candidate will be pro-active, independent, and process-driven with excellent people skills. 

This is a unique opportunity to get in to a start-up early enough to have a huge impact and share the rewards of success, but also to have the confidence associated with a strong brand (Maria Pinto), a product that is resonating well with the target customer, and sales that have traction and are growing fast. 

Position: Executive Assistant
Location: Chicago, IL
Type: Full-time
Required Experience: 5 years of administrative assistant experience, including at least 2 years supporting senior level management 
Required Education: BS/BA preferred

Roles and Responsibilities:

  • Provide direct support to the CEO (personal and professional) 
  • Maintain an extremely busy schedule and calendar 
  • Anticipate, plan, organize, and simplify the day-to-day life of the CEO 
  • Ensure that the CEO is prepared for all meetings with required materials 
  • Maintain CEO’s office and home office technology including coordinating updates, backup routines, and maintenance of devices 
  • Prioritize conflicting needs and handle matters expeditiously; proactively follow through on projects to successful completion, often with deadline pressures 
  • Complete other duties as assigned 
  • Provide office management to a busy, fast-paced, 7-person office 
  • Assist with day-to-day operations 
  • Manage all aspects of the office 

    We are looking for an individual with:

    • Tech-savviness with a demonstrated ability to leverage technology, including Microsoft Office and G-Suite
    • Ability to take initiative and work with minimal supervision 
    • Effective written and verbal communication skills, as well as interpersonal skills 
    • Ability to work well independently and in a team environment
    • Positive attitude and proactive thinking skills 
    • Willingness to be extremely flexible and execute assigned operational and administrative tasks with excellence
    • Strong organizational and prioritization skills, with an attention to detail
    • Ability to deliver a high level of client service
    • Proven ability to handle confidential information with discretion
    • An appreciation for apparel, a good sense of style, and the ability to carry yourself with confidence

    Additional Information:

    • Competitive Pay
    • Merchandise Discount
    • Job based in Chicago

    Interested and qualified candidates, please submit your resume and cover letter to maria@mariapinto.com with "Executive Assistant Application" in the subject line.

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